5 Benefits of Visitor Management System

A visitor Management System is a solution that allows business enterprises to automate and streamline the access system. VMS is one of the foremost elements for businesses to monitor and track the activities of the visitors that are on the official premises. Be it hybrid workplaces or managed office spaces, companies are implementing and installing visitor management systems to protect the office premises and the people working in them. 

There was a time when the visitor management system was implemented and utilized in some specific sectors only. Today, not only corporates but sectors like healthcare, tourism, and educational entities are using visitor management systems to grant easy access to visitors.  

• Restrict Unauthorized Access 
• Ensures Employee Safety 
• Monitoring and Tracking 
• Reduced Cost  
• Robust Data Security 

• Restrict Unauthorized Access: The visitor management system helps businesses to prevent any unauthorized access to commercial properties. A visitor may be of any background, culture, or profession and the company needs to understand the motive of the guest before granting access to the building. By restricting unauthorized access to the official premises, companies can ensure property management as well. 

• Ensures Employee Safety: Ensuring the safety of the workforce is one of the major concerns and responsibilities of employers. An outsider may cause damage to the building, assets, and most importantly to human beings. With the outrage of the pandemic across the globe, companies have understood and acknowledged the severe importance of employee safety and well-being in the workplace.  

• Monitoring and Tracking: Once access is granted to the visitors, the security officials can track and monitor their movements and activities. This is indeed one of the most significant advantages of installing a visitor management system in the workplace. Tracking the activities of the visitors allows security officials to prevent any uncertainty in managed office spaces.  
• Reduced Costs: Opting for a manual process for building security and a labor-intensive approach which increases the cost for the business enterprises. There are many companies whose average visitor count is high which creates a hustle for the security personals to manage the flow of visitors. By shifting the key aspects of traditional visitor management to an advanced tech-enriched visitor management system, businesses can surely reduce costs and ensure safety as well.  

• Robust Data Security: Every business is packed with data which includes the imperative clients' details that should never be leaked.  This is also one of the convincing reasons for businesses to switch from manpower visitor systems to advanced visitor management systems. An advanced VMS positively minimizes and eliminates the threat of data breach which means that it is next to impossible for an outsider to access the official premises without prior permission. Access is only granted to those visitors who get approval from employees end that are working in that particular building.  

 

Therefore, these are some of the major benefits of transforming and implementing advanced solutions like a visitor management system, meeting room booking system, hot desking, and so on. Many companies are transforming their ways to operate and the sudden emergence of the pandemic has opened the doors for hybrid workspace solutions.  

Managed office space is an advanced variant of workspaces that indicates how an office space can be modified and redesigned to offer flexibility to the workforce. Tech-enabled office spaces have become a need for both employers and employees. Are you also looking for shared office spaces? If yes, then you have landed on the right page. 

Smartworks is India’s largest platform for managed office spaces with PAN India Presence. We provide fully furnished tech-enabled office spaces across 11 cities in India including Delhi-NCR, Bangalore, Chennai, Pune, Mumbai, Indore, Jaipur, Hyderabad, and Kolkata. We prepare hassle-free fully furnished flexible office spaces in 30 days.